Culture Event Planner

Vuori

Carlsbad, CA

DESCRIPTION

Please apply directly to Vuori for this role.

Job Description

The Culture Event Planner enhances the culture of Vuori by ensuring we have culturally relevant events that support our Investment in Happiness philosophy. Responsible for supporting and executing company-wide events across Vuori HQ including but not limited to HQ Programming and Events at our new Headquarters, significant Retail meetings including the Retail Leadership Summit, Leadership Summits, departmental events, Engage the World, holiday party and culture events.

Responsibilities include but are not limited to:

Responsible for assigned event planning and logistics for in-person events, including, contracting, catering, housing, transportation, branding, and registration.
Responsible for full life cycle of event and execution from event planning including securing a location, negotiating contracts, vendor selection, to day-of coordination, and evaluation of the effectiveness of the event to ensure we maximize the value our offerings.
Brainstorming and implementing event concepts and themes with relevant leaders and our Culture Committee.
Preparing event budgets and processing invoices.
Researching and booking venues.
Organizing suppliers, caterers, staff, and entertainment.
Coordinating all logistical elements of the event.
Managing set-up, tear-down, and clean-up operations.
Anticipating attendee needs and preparing against potential risks.
Coordinate with internal staff, team members, vendors, and others to establish needs for events, and serve as liaison to leaders, throughout the planning process.
Troubleshoot and handle any issues that arise on the event day.
Provide on-site assistance to ensure proper execution of arrangements and logistics.
Work closely with Tech, Legal, People and Culture, Communications, and Finance departments to ensure alignment with all supporting departments.
Help assess event effectiveness of events and implement recommendations for improvements post event to relevant leaders and the Culture Committee.
Recommend potential event sites by assisting in planning site inspections, participate in site visits, and negotiate acceptable contracts with vendors, including hotels, destination management companies, shuttle companies, and other necessary vendors.
Work closely with the Facilities and Security team and ensure compliance with all required safety and security protocols for events, prioritizing the well-being and security of all participants.
Calendar Management: Provide effective coordination to event schedules and appointments on the calendar with our Executive Assistants. Ensure event activities (including before and after event) are properly documented for effective internal and external communication.
Other duties as assigned or requested.

Qualifications

Excellent and effective communication skills is a must.
Strong interpersonal skills; able to foster collaboration with internal teams and external stakeholders.
Proven experience in planning and executing complex projects.
Ability to collaborate.
Ability to negotiate and focus on cost savings with vendor.
Excellent coordination, organizational, and time management skills/abilities.
A minimum of 2 years on-the-job experience in event planning (preferred).
Degree in hospitality, public relations, management, or related field (a plus).
Excellent organizational skills with the ability to multitask under pressure.
Creative, out-of-the-box thinking.
Ability to handle small and large events and delegate tasks effectively.
Meticulous attention to detail.
On-site/day-of event experience.