Executive Assistant

Callaway Golf

Carlsbad, CA


Please apply directly to Callaway Golf for this role.

The Executive Assistant role offers a unique opportunity for growth and learning. As a key member of our team, you will provide strategic and confidential support to the executive team, ensuring smooth functioning and maximizing productivity. We are looking for initiative-taking, solution-oriented individuals with a quest for continuous improvement.Roles And Responsibilities

Executive Schedule Management:

  • Maintain and update executive calendars, prioritizing meetings and appointments based on urgency and importance.
  • Anticipate potential scheduling conflicts and proactively manage solutions.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.

Communication Management:

  • Screen and prioritize all incoming calls, emails, and messages for the executive team.
  • Draft and send high-level correspondence on behalf of the executive team, ensuring clarity, professionalism, and consistent messaging.
  • Manage and maintain contact databases and information systems.

Meeting and Event Support:

  • Partner with executives to prepare meeting agendas and materials, ensuring their effectiveness and timeliness.
  • Organize and coordinate internal and external events, including coordination, vendor communication, and follow-up.
  • Take accurate minutes and action items during meetings.

Strategic Support:

  • Assist with research and analysis tasks as assigned by the executive team.
  • Prepare reports, charts, and presentations for meetings and presentations.
  • Contribute to the development and implementation of strategic initiatives.

Discretion and Confidentiality:

  • Maintain the highest level of confidentiality with all executive matters and information.
  • Exercise sound judgment and discretion in handling sensitive information.

TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)

  • Proven ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision.
  • Excellent organizational skills, diligence, and an initiative-taking approach to problem-solving.
  • Effective communication and people skills, including interacting effectively with senior executives and navigating complex situations.
  • Demonstrates a high sense of responsibility, strong interpersonal and teamwork skills, and ability to work without close supervision.
  • Must accept and keep confidential information learned in the job performance.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software (e.g., project management tools).
  • Ability to learn and adapt to modern technologies and processes quickly.
  • Knowledge of SharePoint, Visio, and Adobe PDF is a plus.
  • Knowledge of proper letter formats, correct grammar, spelling, and language usage; ability to produce neat, accurate correspondence.
  • Ability to project manage highly desirable.
  • Ability to use telephone, voicemail, conference call, and video conference systems.
  • Ability to use and sometimes teach office equipment to run business operations.
  • Ability to deliver high-caliber results.
  • Drive impact department and company operations positively and continuously.

Education And Experience

  • Minimum of 5 years experience in an administrative support role, preferably for an executive or high-level manager or large department.
  • High school diploma or general education degree (GED)

DE&I and EEOC:

Inclusion & Diversity:
As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, supporting them to bring their authentic selves to work every day.If your experience is close to what we’re looking for, please consider applying. Experience comes in many forms, skills are transferable, and passion goes a long way. We know that diverse backgrounds and experiences make for the best problem-solving and creative thinking, which is why we’re dedicated to adding new perspectives to the team and encourage everyone to apply. We look forward to learning more about you.

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