Office Assistant

L*Space

Costa Mesa, CA

DESCIRPTION

Please apply directly to L*Space for this role

The Office Assistant at LSpace plays a pivotal role in maintaining seamless office operations while delivering exceptional customer service. This position ensures the efficient functioning of the office environment and provides crucial support to each department.


Key Responsibilities:


1. Customer Service and Administrative Support:

- Deliver outstanding customer service and offer comprehensive administrative assistance.

- Manage inquiries, correspondence, and coordinate office tasks to streamline operations.


2. Facilities and Visitor Management:

- Schedule and organize conference rooms, catering, and accommodation arrangements.

- Welcome and direct visitors, creating a warm and professional first impression.


3. Communication and Coordination:

- Efficiently handle visitors, calls, and relaying messages promptly.

- Manage incoming and outgoing mail, file documents, and execute necessary office support functions.


4. Inventory and Office Equipment Management:

- Monitor and maintain office and kitchen supplies, ensuring optimal stock levels.

- Proficiently operate office machines including photocopiers, scanners, and computer systems.


5. Accounting and Marketing Support:

- Assist the accounting department with tasks such as data entry, report generation, and Accounts Payable management.

- Ensure accurate filing and organization of financial documents.

- Assist marketing department with tasks such as content creation, interacting on social media, assembling orders and emails.


6. Additional Responsibilities:

- Flexibly manage additional duties as assigned, contributing to the efficient functioning of the office environment.


Qualifications and Skills:

- Proficiency in office software and equipment operation.

- Strong organizational and multitasking abilities.

- Excellent communication and interpersonal skills.

- Attention to detail and accuracy in handling tasks.

- Prior experience in office administration or similar roles is preferred.


Note: The above duties and responsibilities may be subject to change or modification based on the evolving needs of the organization. This position requires in office 5x/week, Monday - Friday, located in Costa Mesa, CA.


Why LSpace:

At LSpace, we're more than a company. Join us and become an integral part of our tight-knit community where your contributions matter.

  • Generous Benefits Package and Flexible Spending Accounts: We care about your well-being. Access comprehensive benefits, including dental, medical, and vision insurance, ensuring you and your family are taken care of.
  • 401k with Match: Plan for your future with confidence. We offer a 401k plan with a matching program, helping you build a secure financial foundation.
  • Fun and Positive Work Environment: Join us in a vibrant, positive workspace where collaboration and innovation thrive.
  • Open Door Policy: Your voice matters. Our open-door policy ensures your ideas, concerns, and feedback are not just heard but valued and acted upon.

Apply Now

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